I have an issue that I’m assuming a lot of entrepreneurs have – or really anyone in business these days. I have a lot of email receipts from transactions and services that I subscribe to that I have to keep for tax purposes, but I don’t want to keep them all in my email for several reasons. At the very least, I’d like to have a backup copy in case something should happen to my email.
A few years ago, I made the switch to using Google Apps for my email – love it! But one thing I miss is the ability to export messages to PDF format for archival.
Since I moved to Google Apps, I’ve been looking for options. There used to be a Google Lab that would do it, but that’s no longer available. And yes, I could print the individual messages to PDF format using any number of tools, but I want a more automated process. And then last night I found out about PDFConvert.me, and I think this may be the solution I’ve been looking for.
All you have to do is send an email to [email protected], and it will make a PDF of the message and email it back to you – works like a charm. No account setup needed, no logins, nothing. I was so excited to test it this morning, and it worked like a charm.
There’s some other email address options available to convert things through this service –
- [email protected] – enter a URL in the body of your email, and the service will make a PDF of the website and send it back to you
- [email protected] – will convert any supported attachments to pdf and return to you. Current supported file formats are most Microsoft Office/LibreOffice documents, Visio, Markdown, XPS, and images.
- [email protected] – forward your email to this address and it will remove the headers (to/from/date/subject, etc.) before creating the PDF.
- [email protected] – this basically does the same as sending to [email protected], but also supports markdown in the message body. Markdown is a quick way to identify different parts of the content without having to know or use code. For more info on markdown, check out the Markdown Cheatsheet.
So, back to my issue – the receipts. PDFConvert.me is a great service, but it’s not fully automated. I still have to forward the message to the service to get the PDF back. No, that doesn’t take too much time, but neither does printing to a PDF on my own. So I decided to use IFTTT to automate the process for me. I made a video to show you how I did it. If you want me to share the recipe with you, just leave a comment below and let me know.
Updated: Here’s the IFTTT recipe, if you’re interested. My first public recipe 🙂